Birthday Party FAQ's (Frequently Asked Questions)
🎉 Birthday Party FAQ
🥳 Party Basics
1. How long are parties?
Parties are up to 2 hours. You may add an extra 30 minutes for $75 (based on availability).
2. How early can we arrive?
You may arrive up to 15 minutes before your party.
3. What ages can participate?
Most kids 12 and under love our parties! The zipline is limited to kids 12 and under. Some activities may include adult participation.
4. What activities are included?
Games, relays, rides, obstacle courses, zipline, and more! Activities are tailored to your child’s age group and interests.
5. Can my child be alone on the gym floor?
Children under 3 must have an adult with them at all times.
6. Do kids need socks?
Yes. Kids must wear My Gym grippy socks on the gym floor (provided). Adults must also wear socks (basic socks available for $1if forgotten).
🍕 Food & Drinks
7. Can we bring outside food and drinks?
Yes. Keep food simple since kids spend most of the time playing.
- Drinks must be in bottles, can or juice boxes (no open cups)
- Mini water bottles, juice boxes, and soda cans work best
8. Can we bring ice cream or ice cream cakes?
Yes.
9. What food works best?
Pizza, fruit, and veggie trays are easiest. Ask about our pizza deals with Hometown Pizza!
10. When do we eat?
We usually serve food in the last 20–30 minutes. Kids may return to play if time allows.
(Tip: schedule food delivery 1 hour into a 2-hour party, or 45 minutes into a 90-minute party.)
11. Should I bring a cake or cupcakes?
Cupcakes are quicker to serve, but cakes are fine too. Our staff can cut both round and square cakes.
12. How long do kids play and eat?
Play time: 1–1.5 hours (depending on your package).
Food time: last 20–30 minutes.
13. Do you allow alcohol?
No. Alcohol, including beer and wine, is not permitted.
🎈Decor and Themes
14. What themes do you offer?
See our Party Themes Page for a full list. Don’t see your child’s favorite? Let us know!
15. What decor and paper goods are included?
All packages included paper goods (plates, napkins, utensils, tablecloth) in My Gym colors.
- We can provide any solid color tablecloth color
- If you bring your own theme, we recomend: plates, napkins, 1 themed tablecloth for food/deserts table, 2 solid color tablecloths for kids table (optional), and a birthday banner or backdrop.
16. Can we bring our own decorations?
Yes! Banners, backdrops, tablecloths, paper goods, balloons, ad centerpieces are welccome.
- Drop them off by Friday at 1PM before your party for staff set-up ($15 fee).
- All items must be pre-assembled. Call us if you have additional decor in mind.
17. Can I bring ballons or a balloon arch?
Yes, but they must be pre-assembled and set up/taken down in 15 minutes. We also offer balloon arches, walk-through arches, and columns if you’d like us to handle the decor.
🧑🧑🧒 Guest & Headcount
18. How many kids can I invite?
Up to 30 kids. Please note:
- Packages include set number of kids, and extra children are an additional fee
- Parties with over 20 kids may have fewer structured acticites
- Babies in a carrier, stroller, or being worn do not count. If a baby goes on the gym floor, they do count.
19. Do babies count toward the headcount?
Yes - all children 10 and under count toward your guest total. Exception: babies who stay in a carrier stroller or a being worn during the party.
20. Is there a limit on adults?
No. Adults are always welcome, freee of charge. Some adult participation is required for most parties.
🎁 Extras & Logistics
21. Can I hire outside entertaimnet (characters, face painters, etc.)?
Yes! Please let us know what time your vendor will arive so we can adjust the schedule and plan accoridingly.
22. Can we bring a piñata?
Yes, but not glitter, confetti, or small toys inside. ONLY candy. We don’t blindfold kids. Bring bags for candy.
23. What supplies should I bring the day of?
Only serving utensils if needed for your food and candles. We provide candles, lighters, cake knife, and basic supplies.
24. Is a depost required?
Yes. A $100 non-refundable deposit is due at booking. It applies toward your balance, which is paid the day of the party.
❓ Still Have Questions?
We’re happy to help!
📞 Call/Text: 502-614-6001
📧 Email: lousiville@mygym.com